Administrative Assistant - Commercial Real Estate
Houston, TX
Full Time
Mid Level
PROPERTY ADMINISTRATOR
POSITION PROFILE/JOB DESCRIPTION
Fulltime; Hourly Nonexempt
Reports to: Senior Property Manager
Location: 2400 Central Parkway, Houston, TX 77092
POSITION profile
PURPOSE:
To support the department and Moody Rambin in sustaining a portfolio of highly satisfied customers while serving as a valued member of a high performing team and company.
TEAM MEMBER WILL EXHIBIT THE COMPANY’S CORE VALUES BY DISPLAYING AT ALL TIMES:
- Honesty & Integrity
- Excellence
- Accountability
- Respect
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED TO PERFORM REQUIREMENTS (KSAPs):
- Uphold the Vision, Mission and Core Values of Moody Rambin Interests
- Excellent communication skills (verbal and written)
- Service oriented and good attitude
- Enthusiasm and initiative when interacting with clients, team members, vendors, tenants and others
- Detail oriented and ability to multi-task while remaining organized
- Excellent spelling and grammar, math, and computer skills including Microsoft Office (Word, Excel, Outlook, and PowerPoint)
- Ability to work independently, manage time effectively, prioritize, and delegate
- Ability to plan a project/assignment and follow through to successful completion
- Ability to perform all tasks and deliver tasks within set time guidelines
- Ability to arrive to work on time and complete shift
KEY OUTCOME/ RESULTS FOR WHICH THIS POSITION WILL BE HELD ACCOUNTABLE:
- Effective interpersonal relationships with owners, team members, tenants, vendors and others
- Support Supervisor and/or team members in all aspects
REQUIREMENTS, EDUCATION AND EXPERIENCE
- A valid driver’s license is required
- A High school diploma required
- College degree preferred
- Continuing education at various levels may be required
PERSONAL QUALITIES
- Strong hospitality and customer service orientation
- Strong desire to flourish in a fast-paced, entrepreneurial, innovative, and creative environment
- Must be able to handle multiple projects and changing priorities
- Exceptional oral and written communication skills
job description
- Run monthly delinquency report on past due rent and send demand letters as requested by Supervisor
- Courteously and quickly handle all telephone calls and tenant / client issues
- Follow-up on tenant requests to assure satisfaction; create and log-in completed work orders and compile monthly reports
- Prepare tenant billings for special work request and other charges
- Complete accounting forms and process as required
- Keep office and personal work area clean and organized at all times
- Maintain filing system in manner required by Supervisor
- Maintain a calendar and meet all deadlines for reports as directed by Supervisor
- Receive, code, acquire appropriate approvals, allocate (if required) invoices and distribute to accounting for payment in a timely manner
- Assist Supervisor with monthly financial reports, budget input and preparations, and operating expense/rent escalations
- Assist with annual budget preparation as requested
- Administer parking garage activities with tenants; assign parking spaces and maintain parking records if applicable in your specific location
- Maintain up-to-date tenant files, rent rolls, building directory and financial files
- Maintain and reconcile required petty cash fund monthly
- Pick-up office supplies or place orders with suppliers as required and within approval limits
- Distribute mail/faxes/packages immediately on receipt and handle outgoing mail in a timely manner
- Participate in planning of events including luncheons, parties, etc.
- Keep Supervisor informed of status on all assignments in a timely manner
- Perform various other functions as directed by the Supervisor
- Attend training meetings as requested by your Supervisor
TEAMWORK APPROACH
This position description is intended to convey information essential to understanding the scope of the position and the general nature and level of work performed by jobholders within this position. This position description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position.
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